Planning and delivering a conference is a task for professionals. The detail and logistics require expertise and resources that go far beyond the idea. HOT Events bring that skill set to each unique client brief. Our experience and capabilities take a massive weight off the shoulders of our client, delivering a conference that is designed to impress.
We want to impress you
We've done a lot. But not everything. That makes it exciting for us, creating something no one has done before. Not only should you expect to be impressed, you should expect to be surprised and delighted.
Underpinning this innovative and imaginative approach is a massive depth of experience. We could try and give you a broad overview of what that covers, but the fact is we tailor each conference event to specific needs. No two events are the same. That's what makes HOT Events so unique and so successful.
Perhaps the best way to show how effective HOT Events has been is to share a snapshot of some past impressive conference events.
HOT Events in action
Bank of Queensland
400 very busy people for a two-day BOQ's annual franchise conference that included a gala dinner.
Bank of Queensland is a large, privately owned Australian bank and one of the oldest financial institutions in Queensland.
HOT Events enjoyed a proud partnership with the bank for seven years.
The challenge for us was to find a location that was not in a major city, but could take up to 400 people for a two-day conference that included a large trade exhibition, gala dinners and 250+ accommodation rooms. The client brief also meant that the location had to be in Queensland, thus minimising distance and travelling time for 70% of the delegates.
How it played out:
The meetings consisted of a mixture of seminars, addresses by invited guest speakers, a trade show that featured 35 trade stands, welcome drinks and gala dinners, and a post-event golf tournament.
The organisational logistics included the careful co-ordination of flying all attendees in from various points around Australia, as well as choosing guest speakers, theming of events, among other components. We worked with the executive team on creating a theme for each conference that flowed through the website HOT Events created, all communication as well as an app for delegates, speakers, exhibitors and sponsors could use on site. We also managed the audio-visual and sound aspects as well as other components for the duration of the meeting, ensuring that the entire event ran smoothly.
Planning and careful logistics underpinned by a strong client relationship consistently delivered a smooth operation and creative event, going beyond expectations of attendees each year.
The challenge was to take 500 high-achieving IBM employees and create a full programme of inspiring experiences in exotic locations.
International technology and consulting giant IBM offers an incentive programme to reward its high-achieving employees. HOT Events won the rights to assist in the organisation of this event over four consecutive years, from Christchurch, Honolulu, Perth and Bangkok. This meant organising transport, accommodation, dinners and sightseeing and cultural experiences.
The Asia-Pacific region of IBM included 3,500 people, of which 500 were from Australia and New Zealand.
While IBM organised the conferencing, our HOT Events teams were charged with looking after the Australasian contingent. HOT Events created a full programme for these delegates that included a memorable cultural experience.
How it played out:
The Bangkok conference proved to be a particular highlight of the series. Here, we organised our own version of a reality cooking contest, in which teams had to overcome obstacles and challenges in order to prove themselves.
A total of 500 individuals were brought together then split into 50 teams. Each team was given a shopping list written in Thai for the ingredients of a Thai meal, plus an amount of Thai baht to spend. Leaving the hotel, the teams were required to find their way to the market using local transportation. Once there, they had to translate the shopping list, then barter with the stallholders to get the best price for the ingredients on their list.
Back at the hotel, the teams were required to complete the challenge by creating three to four dishes as directed. Part of the challenge included carving the fruit and vegetables as is Thai tradition, and to make a number of mocktails. The teams also had to design and set up a beautifully presented table.
The competition was judged by the executive chef from the famous Rockpool on George restaurant in Sydney.
The 500 IBM employees were required to employ teamwork to achieve the final result. Working outside of their comfort zones and reliant on other members of their team, they were able to complete the challenge satisfactorily.
We're pleased to say that IBM subsequently commented that this was highest rating event of its type ever offered in the corporation's almost 25-year history of holding these events.